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Important Guidance from Federal Sponsors regarding the Lapse in Government Funding

 

Important Update from NIH (10/1/2013): Proposal Submissions during the Lapse of Federal Government Funding - NOT-OD-13-126

NIH is strongly encouraging applicants NOT to submit paper or electronic grant applications during the funding lapse. Please continue to prepare and send your applications to GCA during this funding lapse so that proposals are ready to be submitted to NIH once additional guidance is received regarding submission deadlines.

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Federal Government Shutdown due to Absence of Appropriations, NASA Grants (10/1/2013)

As of October 1, 2013, there are no longer appropriations for Federal Agencies, including NASA.  As a result, all NASA installations are forced to shut down with limited exemptions for specifically excepted activities. 

If your institution’s grant or cooperative agreement requires access to a NASA installation or participation from NASA personnel in order to perform the instrument’s stated research, training, or educational objectives, the guidance in paragraph (a) below is applicable to your institution.  If your institution’s grant or cooperative agreement does not require access to a NASA installation or participation of NASA personnel in order to perform the instrument’s stated research, training, or educational objectives, the guidance in paragraph (b) below is applicable to your institution. 

 (a)       We have reviewed the work currently being performed under your grant or cooperative agreement, specifically that work being performed on-site at a NASA installation, and have determined that work -- not to be a specifically excepted activity.  Therefore, this work cannot be performed while the NASA installation is shut down and must be suspended unless the work can be successfully performed at an off-site location (non-NASA installation) and without the participation of NASA personnel. 

 (b)   Since your grant or cooperative agreement does not require access to a NASA installation or participation of NASA personnel in order to perform the instrument’s stated research, training, or educational objectives, you are to continue to perform work under your grant or cooperative agreement as long as you have available funding.  Special Condition §1260.53 Incremental Funding of your grant or cooperative agreement specifies the total amount of funding that has been allotted to your grant or cooperative agreement.

You are also reminded that the Agency is not obligated to reimburse your institution for the expenditure of amounts in excess of the total funds allotted to your grant or cooperative agreement. Your institution is not authorized to continue performance beyond that period covered by the allotted funding and is cautioned to closely manage all available funding, as additional funding will not be provided while the Agency is without appropriations.  Any work performed during this time period should be carefully planned, taking into account that NASA technical and administrative personnel will not be available to support those activities during the Government shutdown.

For availability of incurred cost payment through the Department of Health and Human Services (HHS) Payment Management System, please check the HHS Division of Payment Management website at: www.dpm.psc.gov.

The direction is this letter is in effect until you are notified differently by a NASA Grant Officer.  That is not expected to happen until appropriations again become available for the Federal Government and this Agency.  Once Federal appropriations again become available, NASA installations will reopen and Government oversight and administrative personnel will resume their normal duties. Funding, if deemed necessary, can be added to your grant or cooperative agreement at that time.

/signed by

Monique Sullivan

Grant Officer 

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Informal Notice about Potential Lapse in Appropriated Funds (NIH, 9/26/2013)

 

September 26, 2013

Dear Grantee:

As you are aware, the Government Fiscal Year (FY) 2013 ends on September 30, 2013 and an Appropriation Act for FY2014 has not yet been passed.  The Administration strongly believes that a lapse in appropriations should not occur, and that there is enough time for Congress to act to prevent a lapse.  However, prudent management requires that we prepare for an orderly execution of contingency plans in the unfortunate event of a lapse.  In the event a continuing resolution or a FY2014 budget is not passed and a lapse of funding occurs, I wanted to provide you with information related to our grant administration processes.

Your particular grant program is funded by appropriations that will be affected by a government shutdown.  As a result, if there is a lapse in funding, HHS’ NIH staff will not be available to provide routine administrative support services.  HHS will, however, maintain the Payment Management System in an operational status to continue processing grant drawdown requests. Given that you have received your award prior to the gap in funding, you may  be able to continue drawing funds from prior awards during an appropriations lapse.  If you received your notice of grant award with restrictive terms and conditions, or if your drawdown request triggers one of the Payment Management System edit checks and/or the drawdown limit controls, you will not be able to drawdown funds. 

If you are considering submitting an application for additional HHS federal assistance funding, please be advised that the Grants.gov system will be operational during a lapse in funding and will be accepting applications from prospective grantees.   However, for NIH applications the Grants.gov system will only accept and store applications. Applications will not be processed further until such time as the authority and funding to return to normal business operations are restored.

Please check the website at www.hhs.gov for updates.  Thank you for your assistance with this period of a potential government shut-down and your ongoing support of the NIH.

Sally J. Rockey, Ph.D.
NIH Deputy Director for Extramural Research
rockeysa@od.nih.gov

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Impact of Government Shutdown on NSF Proposals - Guidance from NSF (9/26/2013)

The National Science Foundation (NSF) provided guidance regarding the impact of a Government Shutdown of NSF proposals. During a shutdown, NSF has advised that they will not be available to respond to emails or phone calls. As well, they have stated that the NSF website including FastLane and Research.gov will be unavailable.

Last update: October 1, 2013 (TC)