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Frequently Asked Questions

  1. How far in advance do I have to submit my grant application to Grants & Contracts?
  2. How should I transmit my e-Grant Proposal to Grants and Contracts?
  3. Where can I find NIH applications?
  4. How can I find out about NIH Career Development Awards?
  5. Where can I get the TranSum?
  6. Who has to sign the TranSum?
  7. Who is the Institutional Official who signs grants?
  8. What documents are required in order for the Office of Grant and Contract Administration (GCA) to review, approve and submit a proposal?
  9. Where can I find information on fringe benefit rates and stipend rates?
  10. Who processes Material Transfer Agreements (MTA) at Yale University?
  11. What is the difference between a postdoctoral associate and a postdoctoral fellow?
  12. Where can I find information and instructions for submitting proposals through Grants.gov?
  13. Where can I find information about the American Recovery and Reinvestment Act at Yale University?

  1. How far in advance do I have to submit my application to Grants & Contracts?
    GCA requires 5 (five) working days to review your grant application. There are a large number of applications flowing through our office daily. The five day requirement allows us to review your application properly for compliance and other administrative issues, and allows for time needed to resolve any potential problems.
  2. How should I transmit my e-Grant proposal to GCA?
    GCA has seen rapid growth in the number of electronic proposals transmitted to its office. We want to help you ensure that each proposal you send to our office is received, reviewed and submitted to the sponsor in a timely manner. The File Transfer Facility (FTF), which is accessed at http://www.yale.edu/its/email/transfer.html, is a great tool to submit e-Grant proposals to GCA. Please read our GCAlert! article entitled, Transmitting e-Grant Proposals to GCA for more information about how to work around the one email address limitation of the FTF.
  3. Where can I find NIH applications?
    NIH applications are available from the NIH site at: http://grants.nih.gov/grants/forms.htm as always. But, you might just want to stop in at the Forms page of our Grant & Contract Administration website at http://www.yale.edu/grants/forms/ for forms that already have standard Yale information inserted.
  4. How can I find out about NIH Career Development Awards?
    Go to the K Kiosk for a list and description of all Career Development awards. http://grants.nih.gov/training/careerdevelopmentawards.htm
  5. Where can I get the TranSum?
    Form 1304 FR.03 can be found ont the Policies & Procedures site at: http://www.yale.edu/ppdev/forms/gc/1304FR03-TranSum.pdf.
  6. Who has to sign the TranSum?
    Your Department Chair, Department Business Administrator, and the Business Administrators of any departments with which collaborators are attached if those collaborators are providing effort under the grant application.
  7. Who is the Institutional Official who signs grants?
    Your GCA Grant & Contract Manager
  8. What documents are required in order for the Office of Grant and Contract Administration (GCA) to review, approve and submit a proposal?
    To help facilitate the proposal review process, GCA would like to remind faculty and departments that the following documents are required in order for GCA to review, approve and submit a proposal: 1) A completed and signed Transmittal Summary (TranSum) form, 2) Grant application, 3) In-house budget, 4) PI Exemption Form (if applicable), 4) Current VA MOU (if applicable), 5) Subrecipient documentation (if application). The ProSum, in-house budget and other relevant documents must accompany each (i.e. new, revised, renewal, supplementary, continuation) proposal routed to your GCA Team. Once all materials are received, GCA will review the entire proposal package. Please remember that the TranSum must be completed and signed by the PI, as this provides certification that he information contained in the proposal and on the TranSum is accurate, complete and in compliance with Yale University and sponsor policies. GCA is not authorized to submit proposals to external sponsors without the assurances provided on the completed and signed TranSum.
  9. Where can I find information on fringe benefit rates and stipend rates?
    Please contact your department's business administrator for current rates.
  10. Who processes MTAs at Yale University?
    Incoming MTAs and Outgoing MTAs to academic and non-profit institutions are negotiated and signed by the Grant & Contract Administration (GCA) Office. Complete information and forms required for Material Transfers are available at: http://www.yale.edu/grants/mta/.
  11. What is the difference between a Postdoctoral Associate and Postdoctoral Fellow?
    The primary difference is that Postdoctoral Associates are funded internally while Postdoctoral Fellows are funded with external funds.
  12. Where can I find information and instructions for submitting proposals through Grants.gov?
    Grants & Contracts has posted a user-friendly site addressing Grants.gov procedures and training at: http://www.yale.edu/grants/grantsdotgov/.
  13. Where can I find information about the American Recovery & Reinvestment Act at Yale University?
    The Office of Grant and Contract Administration has created a webpage at http://www.yale.edu/grants/funding_info/ARRA.html which is entirely devoted to the ARRA of 2009. As information becomes available about implementation of the American Recovery & Reinvestment Act of 2009 (ARRA), it is posted to the "ARRA" webpage
Last update: February 15, 2012 (TC)