Vacation - M&P

Summary

• M&P staff receive 22 vacation days annually
  (two per month to the annual limit of 22)
  Note: vacation time is prorated for part-time employees (see below)
• Accrued vacation may be used after 6 months of service
• Long service (15, 20, 25 years, etc.) earns bonus vacation
  (see chart below)
• M&P employees may carry over up to 44 regular vacation days from one fiscal year to the next
• See details below:

Details

Employees are encouraged to take their earned vacation days each year for purposes of rest and relaxation.

Eligibility

Regular employees scheduled for 20 or more hours each week earn vacation days and are eligible for vacation at their normal rates of pay after completing six months of continuous service. Part-time employees earn prorated vacation days based on a standard workweek of 37.5 hours. Earned vacation may be taken at any time within the employment year provided the supervisor's approval has been secured.

Vacation Allowance

Vacation is earned at the rate of two working days per month up to a limit of 22 working days per fiscal year. Exceptions may occur in the first and final months of employment: 10-19 days of work earn vacation credit of one day; 20 or more days of work earn vacation credit of two days.

For continuing employees, the accrual period is the fiscal year beginning on July 1 and ending on June 30. For new employees, the accrual period begins on the first day of work. For terminating employees, the accrual period ends on the last day of work.

Carryover of Unused Vacation Days

At the close of each fiscal year, any unused vacation days from previous years may be carried into the following year, at the same rate at which they were earned, the total not to exceed 44 days. If an employee has completed ten or more years of total service, he/she may carry over an additional five unused days per year, to an additional maximum of 20 days. A transfer from one department to another will not affect an employee's unused, accumulated vacation days.

Bonus Vacation for Long-Term Employees

Staff employees, upon completing 15 or more years of employment in positions designated as regular (i.e., excluding temporary and casual employment) will be entitled to bonus vacation days. These extra days will be granted only once during each five-year period following 15 years of regular employment.

Years of Service Completed	Extra Vacation Days
15	5 days
20	10 days
25	20 days
30	25 days
35	30 days
40	35 days
45	40 days
50	45 days

For purposes of determining the eligibility date of a managerial and professional employee for long-term bonus vacation entitlement, all time worked in a regular position of 20 or more hours a week at the University is included as part of total University service.

Total service credit includes all periods of regular employment (i.e., 20 or more hours per week) at Yale.

Employees will become eligible for these extra days on the day they complete the required cumulative years of service in regular employment. The days will be credited when they have completed at least one year of service from their most recent date of hire in regular employment of 20 or more hours per week. Questions regarding an employee's years of service should be referred by the employee's departmental administrator to the Records Section of the Department of Human Resources. Library employees should consult with Library Human Resources.

Regular part-time staff who are scheduled to work 20 hours or more each week are entitled to the same number of bonus days as full-time staff, prorated to 37.5 hours.

For those who have worked as both a full-time regular employee and a part-time regular employee, bonus vacation entitlement is determined by employment status at the date of eligibility. Each day of supplementary vacation entitlement will equal the employee's average work day on the date of eligibility.

Bonus vacation days should be used within the five-year period for which they are granted. If not, the unused days may be applied to the following (fiscal) year's accrual, provided the total accrual does not exceed permitted levels.

Cash-out of Bonus Vacation Days

For managerial and professional staff only:

• Bonus vacation days that are not used prior to one month before additional bonus vacation is earned may be paid to the employee as a salary adjustment at 50% of the daily rate.

Limitations:

• The number of days paid will be the lesser of two weeks or the number of days that the employee would forfeit.
• Managers may require the employee to take vacation time as allowed by operational requirements.

Scheduling of Vacation Days

Employees should request vacation days as far in advance as possible. Vacation days will be scheduled to suit the needs of the employee provided the needs of the department are also met. Vacation days can be used in increments of 1/2 day or full days only.

Unless authorized by a supervisor, a new employee may not take vacation days during the first six months of employment.