PTO and Recess
PTO is designed to provide staff time away from work to attend to personal responsibilities and balance the demands of both their professional and personal lives. Staff are encouraged to provide advance notice and coordinate schedules with their managers for planned days off.
Effective with the July 2012 PTO changes, all staff receive eight (8) holidays each year: New Year’s Day, MLK Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas. Additionally, all staff receive six (6) recess days each year: the day after Thanksgiving, the last workday preceding Christmas, and the (4) four workdays between Christmas and New Year’s Day.
M&P Staff
Hired on or after July 1, 2010 (effective July 1, 2012)
Effective July 1, 2012, M&P staff hired on or after July 1, 2010, will accrue PTO up to a maximum number that is based on their years of service. PTO days are accrued on the 15th of each month.
| M&P Staff (hired on or after July 1, 2010) PTO Accrual |
|---|
| Fewer than 5 years of service | 15 days per year/accrued at 1.25 days per month |
| More than 5 years of service | 18 days per year/accrued at 1.5 days per month |
| More than 10 years of service | 21 days per year/accrued at 1.75 days per month |
| More than 20 years of service | 24 days per year/accrued at 2 days per month |
Hired on or after July 1, 2010 (effective July 1, 2010 - June 30, 2012)
M&P staff hired on or after July 1, 2010, will accrue PTO up to a maximum number that is based on their years of service. PTO days are accrued on the 15th of each month. This policy is revised effective July 1, 2012.
| M&P Staff (hired on or after July 1, 2010) PTO and Recess Accrual* |
|---|
| Fewer than 2 years of service | 18 days per year/accrued at 1.5 days per month |
| More than 2 years of service | 21 days per year/accrued at 1.75 days per month |
*Prior to the July 2012 revision, M&P Staff hired on or after July 1, 2010 must use PTO to cover their absence on a University Recess day.
Hired before July 1, 2010
M&P staff hired prior to July 1, 2010, will earn a maximum of 24 days of PTO per year, to be used interchangeably for vacation or personal reasons. PTO days are accrued on the 13th and 27th of each month.
| M&P Staff (hired prior to July 1, 2010) PTO Accrual |
|
|---|---|
PTO |
24 days per year/ |
Maximum Carryover PTO Days
Each year, the maximum number of carryover PTO days will be 15 or the number of PTO days carried over from the previous fiscal year, whichever is greater.
| M&P Staff PTO Carryover |
|
|---|---|
PTO |
The greater of:
Example: If you carried over 25 days into July 2010, then your carryover into July 2011 will be the number of unused PTO days, not to exceed 25 PTO days. |
You will be paid for all unused PTO days at retirement or separation from University employment.
Questions and Answers
When may I begin to use PTO?
PTO may be used as days are accrued. There is no waiting period that prohibits you from using accrued PTO.
Am I allowed to borrow non-accrued PTO?
If you have not yet accrued enough PTO to cover a necessary absence, your supervisor may approve the use of up to five (5) days of PTO not yet accrued. Your PTO balance will self-adjust as days are accrued.
How much PTO do I have available for use?
To determine how much PTO you have available, click on the following links for MP PTO Carryover Calculators:
PC Users, click here.
Mac/Linux Users, click here.
Policy effective July 1,2010-June 30, 2012:
All staff receive eight (8) holidays each year: New Year’s Day, MLK Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas.
M&P Staff
Hired on or after July 1, 2010 (effective July 1, 2010 - June 30, 2012)
M&P staff hired on or after July 1, 2010, will accrue PTO up to a maximum number that is based on their years of service. PTO days are accrued on the 15th of each month.
| M&P Staff (hired on or after July 1, 2010) PTO and Recess Accrual* |
|---|
| Fewer than 2 years of service | 18 days per year/accrued at 1.5 days per month |
| More than 2 years of service | 21 days per year/accrued at 1.75 days per month |
| More than 5 years of service | 24 days per year/accrued at 2 days per month |
| More than 10 years of service | 27 days per year/accrued at 2.25 days per month |
| More than 20 years of service | 30 days per year/accrued at 2.5 days per month |
* M&P staff hired on or after July 1, 2010, must use PTO to cover their absence on a University Recess day.
Hired before July 1, 2010
M&P staff hired prior to July 1, 2010, will earn a maximum of 24 days of PTO per year, to be used interchangeably for vacation or personal reasons. This is in addition to six (6) recess days. PTO days are accrued on the 13th and 27th of each month.
| M&P Staff (hired prior to July 1, 2010) PTO and Recess Accrual |
|
|---|---|
PTO |
24 days per year/ |
| Recess | 6 days per year |
Maximum Carryover PTO Days
Each year, the maximum number of carryover PTO days will be 15 or the number of PTO days carried over from the previous fiscal year, whichever is greater.
| M&P Staff PTO Carryover |
|
|---|---|
PTO
|
The greater of:
|
You will continue to be paid for all unused PTO days at retirement or separation from University employment.
Questions and Answers
When may I begin to use PTO?
PTO may be used as days are accrued. There is no waiting period that prohibits you from using accrued PTO.
Am I allowed to borrow non-accrued PTO?
If you have not yet accrued enough PTO to cover a necessary absence on a recess day on which you are not scheduled to work or to cover a necessary absence, your supervisor may approve the use of up to five (5) days of PTO not yet accrued. Your PTO balance will self-adjust as days are accrued.
How much PTO do I have available for use?
To determine how much PTO you have available, click on the following links for MP PTO Carryover Calculators:
As an M&P hired on or after July 1, 2010, can I choose to work on a Recess Day to avoid using PTO?
On University Recess days, you will be required to use PTO to cover your absence. During this time, there may be circumstances when your manager may require you to work. In that instance, you will not be required to use PTO to cover the full or half-day worked.
Last update: April 17, 2012
