C&T Generic Job Description
Acquisitions Assistant II
Grade C
Representative Duties:
- Searches and verifies bibliographic data with incomplete information or source material in catalogs, reference sources, files and databases. May prepare books for sale or assist with disposition of materials.
- Creates, maintains and updates acquisitions records
- Prepares order forms for authorized library materials.
- Composes and types correspondence and acknowledgements. Communicates by phone and in writing with vendors and publishers to resolve problems. May assign vendors and dealers.
- Identifies duplicates of material and prepares description of differences.
- Instructs, revises the work and provides work direction to staff. May assist in the coordination and distribution of work.
- Performs additional clerical functions incidental to library activities.
Family: Library
Job Code: 952 Date: 2/89
The job duties listed above are representative and characteristic of the duties required and the level of the work performed in the job title. The duties will vary from incumbent to incumbent in the job title.
Yale
University Clerical and Technical Job Description
Job: 952 Acquisitions Assistant II Grade C
Required Knowledge:
General knowledge, high school level; detailed but narrow knowledge in
one or several work-related areas; general acquaintance with broader field
of knowledge.
Limited acquaintance with business, accounting, or commercial procedures.
Limited knowledge of University organizational policies and procedures
generally; detailed knowledge of a narrow area of University rules and
procedures.
Required Skills:
Extracts and compiles a narrow range of data from written sources, from
individuals by asking set questions, or from one or several given data
bases; coding based on prescribed simple standards.
Extensive routine and non-routine use of a major library catalog or reference
data base.
Classifies material for filing; use of straightforward or complex filing
systems.
Understands more complicated written instructions, memoranda, policy statements.
Writes simple internal memoranda, fills out complex forms.
Regular, skilled use of more complex machines, including word processors
or personal computers.
Office and Administrative
Skills:
Keyboards materials that regularly include medical or legal terminology
or foreign languages.
Enters and retrieves data from semi-finished source documents on a personal
computer, requiring both some interpretation of the source document and
a basic understanding of software parameters.
Schedules and coordinates appointments.
Screens and refers callers and visitors to the appropriate individual.
Experience, Education
and Formal Training:
Four years of related work experience, two of them in the same job family
at the next lower level, and a high school level education; or two years
of related work experience and an Associate degree; or an equivalent combination
of experience and education.
Complexity and Organization:
Limited variety of job tasks requiring coordinating steps/procedures.
Occasionally coordinates or organizes the work of others.
Interpersonal Relations:
Ongoing involvement outside immediate unit.
Offers or obtains basic information or provides assistance on general
matters.
Understands and conveys more complex messages and instructions, and takes
action accordingly.
Supervisory Guidelines:
Work is subject to general review on an occasional basis.
Incumbent plans and schedules own work and/or work of others based on
the understanding of broadly defined objectives and priorities, supervisor
reviews work after completion.
Instruction provided only in new situations, methods and procedures that
are not clearly related to existing tasks and duties.
Independent Judgment:
Established procedures/policies govern many work situations.
Regular exercise of independent judgment or initiative.
Problems solved by using established procedures.
Leadership Responsibility:
Occasionally provides general orientation to routine procedures/policies.
Sometimes distributes and monitors work.
Impact and Consequence
of Error:
Work affects both outside the work unit and outside the University.
Errors are somewhat difficult to recognize and correct and can cause harm
or financial loss to individuals, departments, and the University or to
other individuals and groups.
Working Conditions:
Slight possibility of safety risks.
Occasional conflicting demands, time, pressures, deadlines or emergencies.
Regular sustained concentration.
Some physical effort or dexterity.
