Generic Job Description
Medical Records Technician
Grade C
Representative Duties:
- Assembles
patient medical and clinical records to conform with standards and requirements.
- Reviews and verifies records ensuring accuracy and completeness.
- Responds to requests for patient information from clinics, external
agents, and agencies. Completes forms in response to requests for medical
information.
- Establishes and maintains security and access control for records.
- Performs clerical functions incidental to record maintenance activities.
Family: Support Service
Job Code: 699 Date: 2/89
The job duties listed
above are representative and characteristic of the duties required and
the level of the work performed in the job title. The duties will vary
from incumbent to incumbent in the job title.
Yale
University Clerical and Technical Job Description
Job: 699 Medical Records Technician Grade C
Required Knowledge:
General knowledge, high school level; detailed but narrow knowledge in
one or several work-related areas; general acquaintance with broader field
of knowledge.
Limited knowledge of business, accounting, or commercial procedures with
detailed knowledge in these particular areas.
Limited acquaintance with University organizational policies and procedures.
Required Skills:
Extracts and compiles a range of data from written sources, from individuals
by asking questions, or from one or several given databases, limited interpretation
of data.
Routine use of a major library catalog or reference database.
Classifies material for filing; use of straightforward or complex filing
systems.
Understands more complicated written instructions, memoranda, policy statements.
Composes and proofreads routine formal letters or memoranda for internal
or external circulation.
Regular, skilled use of more complex machines, including word processors
or personal computers.
Office and Administrative
Skills:
Keyboards materials that regularly include medical or legal terminology
or foreign languages.
Formats, stores, and files data on a personal computer to generate basic,
pre-established reports.
Screens and refers callers and visitors to the appropriate individual.
Experience, Education
and Formal Training:
Four years of work-related experience, two of them in the same job family
at the next lower level, and a high school level education; or two years
of related work experience and an Associate degree; or an equivalent combination
of experience and education.
Complexity and Organization:
Wide variety of complicated job tasks requiring coordinating numerous
processes/methods.
Often coordinates or organizes the work of others.
Interpersonal Relations:
Ongoing involvement outside immediate unit.
Offers or obtains specialized information and provides assistance on general
matters.
Officially represents someone, whether a supervisor, faculty member, or
the University.
Supervisory Guidelines:
Work may or may not be reviewed.
Incumbent plans and schedules own work and/or work of others based on
the understanding of broadly defined objectives and priorities, supervisor
reviews work after completion.
Instruction provided only in very rare instances.
Independent Judgment:
Established procedures/policies govern many work situations.
Occasional exercise of independent judgment or initiative.
Problems solved by choosing solutions from among several alternatives
that are not necessarily governed by established procedures.
Leadership Responsibility:
Often provides work guidance, instructions, or orientation of others.
Often distributes and monitors work.
Impact and Consequence of Error:
Work affects both outside the work unit and outside the University
Errors are difficult to recognize and correct and can cause harm or financial
loss to individuals, departments, and the University or to other individuals
and groups.
Working Conditions:
Slight possibility of safety risks.
Occasional conflicting demands, time, pressures, deadlines or emergencies.
Regular sustained concentration.
Some physical effort or dexterity.
Certification:
Certificate of accreditation from the Joint Commission on Accreditation
of Hospitals or enrollment in appropriate curriculum
