C&T Generic Job Description
Graphic/Web Assistant I
Grade C
Representative Duties:
- Designs, edits, proofreads, prepares layouts and formats printed materials including publications, brochures, flyers, newsletters, banners, display panels and charts, utilizing appropriate equipment and/or software. Orders licensed materials.
- Assists faculty, staff, etc. in design and layout, for a wide range of publications, websites, or other promotional materials.
- Maintains, modifies and updates an existing website utilizing an editor or HTML. Posts new basic information. Tests and evaluates web pages for accuracy and functionality.
- Carries projects through to com
- pletion, including working with internal and external printers. Coordinates price quotes, proof viewing, and production schedules. Ensures print deadlines are met and finished project complies with job request.
- Establishes and maintains paper and database files of past materials, illustrations, graphics and contacts.
- Investigates and recommends software upgrades.
- Scans materials. Maintains image quality and resolution. Corrects digital scans for color, contrast, and density. Uses software to enhance, manipulate, resize or retouch digital files for publication.
- Performs administrative activities such as billing/accounting functions, and creating pricing lists.
- Recommends changes in procedures and operations.
- May assist in writing copy or captions for departments, schools or university publications and websites.
- Orders supplies and equipment.
Family: Technical Support
Job Code: 757 Date: 2/14/02
The job duties listed above are representative and characteristic of the duties required and the level of the work performed in the job title. The duties will vary form incumbent to incumbent in the job title.
Yale University Clerical and Technical Job Description
Job: 757 Graphic/Web Assistant I Grade C
Required Knowledge:
- Specialized college-level coursework or an Associates degree; detailed but narrow knowledge in one or several work-related areas; substantial knowledge of broader field of learning.
- Limited knowledge of business, accounting, or commercial procedures; detailed knowledge in a particular area of business, accounting, or commercial procedures.
- Limited knowledge of University organizational policies and procedures generally; detailed knowledge of a narrow area of University academic, administrative, or financial rules and procedures.
Required Skills:
- Extracts and compiles a range of data from written sources, from individuals by asking questions, or from one or several given data bases; limited interpretation of data.
- Classifies material for filing; using straightforward or complex filing systems.
- Understands non-routine notes, written instructions, and general policy statements.
- Composes and proofread or edit formal general correspondence, memoranda, short reports, or grant applications for internal or external circulation.
- Regular, skilled use of more complex machines, including word processors or personal computers; responsibility for basic troubleshooting and repair or manipulation of data using published software.
Office and Administrative Skills:
- Keyboards statistics, graphs, manuscripts, manuals, slide presentations, and other complex material.
- Formats, stores, and files data to generate basic, pre-established reports.
- Advises, screens, and refers callers and visitors.
Experience, Education, and Formal Training:
-
Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate degree; or an equivalent combination of experience and education.
Complexity and Organization:
-
Limited variety of job tasks requiring coordinating steps/procedures.
Interpersonal Relations:
- Ongoing involvement outside immediate work unit.
- Offers or obtains specialized information and provides assistance on general matters.
- Understands and evaluates what is being said and responds with complex answers that may take time to give.
Supervisory Guidelines:
- Work is subject to general review on an occasional basis.
- Incumbent and supervisor plan, assign, and schedule work jointly.
- Instruction provided only in those new situations, methods, and procedures that are not clearly related to existing tasks and duties.
- Work may or may not be reviewed.
Independent Judgment
- Established procedures/policies govern many work situations.
- Occasional exercise of independent judgment or initiative.
- Problems solved by choosing solutions from among several alternatives that are not necessarily governed by established procedures
Leadership Responsibility
- Occasionally provides general orientation to routine policies/procedures.
- Never distributes and monitors work.
Impact and Consequence of Error
- Work has some effects both outside the work unit and outside the University.
- Errors are somewhat difficult to recognize but not difficult to correct.
- Errors of mistaken release of confidential information can cause harm or financial loss to individuals, departments, and the University, or to other individuals or groups.
Working Conditions
- Slight possibility of safety risks.
- Workday occasionally includes conflicting demands, time pressures, deadlines or emergencies.
- Work regularly requires sustained concentration.
- Work requires some physical effort or dexterity.
