If you are an honoree with 25 to 50 years of service to Yale....

Long-Service Recognition Event of 2008-2009

When will I be notified that I am an honoree?

An email communication went out to all honorees on July 25. A letter was sent to the homes of honorees who do not have regular access to email at work. If you have not received notification by August 4, please email Linda Clarke or call her at 2-6263.

If I have questions about my service record, whom do I contact?

Please contact HR Records at 2-5539, or Pat DaCunto by email or by phone at 6-4241.

When is the dinner?

The 2009 Long-Service Recognition Dinner is in April at Commons Dining Hal, but the exact date has not yet been confirmed. However, the approximate times below still apply:

Cocktails - 5:00 p.m.
Dinner - 6:00 p.m.
Awards Presentation - 7:00 p.m.
The event ends around 8:30 p.m.

When will I receive my invitation?

You should receive your invitation in the mail at your home address approximately six weeks before the event – mid-March 2009.

How many guests may I bring?

You may only bring ONE guest. We would love to be able to accomodate more, but we have real space constraints to consider. This year there are 259 honorees. Please do not call and ask to bring more than one guest. Thanks!

What responsibilities does my supervisor have regarding my anniversary?

Your supervisor has one very important responsibility -- to complete an online questionnaire about your service. It is the basis for a biography that will appear in the Long-Service Recognition yearbook.

Are supervisors invited?

Yes, your supervisor is invited. He/she gets an invitation and response card mailed to his/her home.

What happens if my supervisor can not attend?

Your supervisor can select a colleague in your department to go in his/her place.

Who can I contact if my question is not answered here?

You can either email Linda Clarke or call her at 2-6263.

Long-Service Honoree Gift Program

What is the gift selection for 25, 30, 35, 40, 45 and 50 years of service?

Twenty-five year honorees receive a Seiko gold-plated watch which comes in both ladies’ and men’s styles. Honorees celebrating 30, 35, 40, 45 and 50 years of service are free to choose a gift from a list provided. Click here to see a sample listing of some of the 2006-2007 gifts.

When do I get notified about my gift selection?

Honorees celebrating 30 to 50 years at Yale will receive a gift packet at home in December and it will contain pictures and details of all the gifts offered. Staff who have 25 years of service to Yale will not receive a packet because their gift is a Seiko watch.

How long do I have to be at Yale before I am eligible for a Yale chair or rocker?

Staff members who have been at Yale for 30 years or more may select a Yale chair or rocker as a long-service gift. Honorees can also order a chair or rocker on their 35th, 40th, 45th and 50th anniversaries.

How long does it take to get my chair/rocker once it is ordered?

The orders are sent in together in mid-March and it takes 4 to 6 weeks for the chair/rocker to be delivered to your home.

What do I receive besides my long-service anniversary gift?

The night of the dinner all honorees will receive the Long-Service Recognition Yearbook, which contains your photo and biography. Honorees will also receive a certificate and a DVD of the awards presentation.

Long-Service Recognition Video and Yearbook

How does an honoree find out about getting a picture taken for the Long-Service Video and Yearbook?

Internal Communications contacts each honoree via email, or snail mail to a home address, to congratulate him/her on his/her career milestone. The letter also lets the honorees know that a photographer will be calling them to set up an appointment.

How will the photograph be used?

The photograph of each honoree will be used in color in the video and in black and white in the yearbook. The photos are the property of Yale and will not be used in any other manner nor referred to any third party.

Can I get a copy of my photo?

We are unable to provide you with copies of your photos due to the high production demands of the Long-Service event. The yearbook is posted to the website; and you will receive a copy of the DVD video presentation. Candid photos of the event are taken and posted to the website after the dinner. You can download these photos yourself if you wish.

Whom do I contact if a considerable amount of time has passed and I have not yet heard from a photographer?

You can either email LaShanda Williams or call her at 432-7014.

What if my formal name in Oracle is not the name I want to go by in the yearbook
and/or video?

You can either email Linda Clarke or call her at 432-6263 with the correction.

What if I don’t want my picture taken?

You can either or email LaShanda Williams or call her at 432-7014 and let her know of your wishes.

If you are a supervisor of a 25-to-50 year honoree for fiscal year 2008....

How do I find out which members of my staff are celebrating their 25-45-year anniversaries?

You will be notified by your business manager or administrator since he/she receives an email communication in July regarding the Long-Service honorees.  

You will then get an email around August 7 informing you once again who your honorees are and requesting that you fill out an online questionnaire for each by a designated deadline. The questionnaire is a vital piece of information from which an honoree’s biography is crafted.

What are my responsibilities as the supervisor of a Long-Service honoree?

They are three-fold: 1) To complete the online questionnaire about your honoree(s) by the deadline specified; 2) to RSVP to the Long-Service Dinner; and 3) to recognize your honoree(s) in some meaningful way in your department. Suggestions.

Should I complete the questionnaire if I’ve only been supervising the honoree for a
short time?

Yes, please. However, you can also put the name of the person’s former supervisor or someone else who knows the honoree very well in the space provided on the questionnaire  for Another colleague who knows the honoree.

Whom should I contact if I lose my questionnaire?

Please contact Linda Clarke by email or by phone at 2-6263.

Will I be invited to the Long-Service Dinner?

Yes, you will be invited and the invitation will be sent to your home.

If I am unable to attend, may I ask someone to go in my place?

Yes, but you may want to check with the honoree before you do so.

If so, should I ask that person to RSVP in my place?

Yes, please do.

Whom can I contact if my question is not covered in these FAQs?

Please contact Linda Clarke by email or by phone at 2-6263.

Please direct questions about the program or event to Internal Communications at 432-6263.