Vendor Certification
PSC developed the following Tools and Resources to clarify the working relationship and project specifications between the Certified Print Vendors and the Yale client.
Tools and Resources
| Company Profiles Print Standards and Guidelines Template Quote Request/Specifications Template |
Print Order Template Print Schedule Template Vendor Performance Report |
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Company Profiles
Company profiles for each of the Certified Print Suppliers are listed below. The profiles include sales and customer service contact information along with a brief description of the type of work best suited to each supplier.
You can review the printer’s company profile and choose a vendor, or several vendors, that are suited to your project, or you can contact the PSC for assistance in choosing the appropriate vendor.
| Finlay Printing | Bloomfield, Connecticut | |
| GHP (Gist Herlin Press) | West Haven, Connecticut | |
| Harty Press | New Haven, Connecticut | |
| Phoenix Press | New Haven, Connecticut | |
| Thames Printing | Norwich, Connecticut | |
| Wolf ColorPrint | Newington, Connecticut |
Print Standards and Guidelines Template
The Print Standards and Guidelines template is a customizable set of guidelines and standards that can be used as a formal agreement between the Yale client/department and the service provider printer. They outline a set of procedures by which all subsequent deliverables and services will be governed, unless otherwise modified for project requirements and agreed to in writing by both parties.
In essence, this document serves as the terms and conditions by which you (the Yale client) are contracting the services of a printer.
It provides the printer with a set of guidelines and your expectations of them. You are encouraged to seek PSC’s help and assistance in customizing this template to meet the needs of your department.
Estimate Request/Specification Template
The Estimate Request/Specification Template is a set of key references (questions) that will help guide you through the process when requesting a price from a printer(s) for services needed to produce your publication.
The purpose of the estimate request/specification template is to be sure that all of the project specifications required for the final printed product are included in the request for a quote. The template will help you craft print specifications for a simple or complex print project. Your PSC adviser, or the certified printer, can help you complete this document.
Print/Purchase Order Template
The Print/Purchase Order Template is used to award the publication to the chosen supplier. It follows the format of the Estimate Request, adding key details that are required to place your order. The template will help you develop print specifications for your publication. Your PSC adviser, or the certified printer, can help you complete this document.
Print Schedule Template
The Print Schedule Template is a timeline of projected and actual production dates, including tasks, used to help stakeholders and production services understand what is expected of them on a particular date.
The purpose of the Print Schedule template is to be sure that all stakeholders, contributors, and service providers are aware of the task and project action date(s) that each is responsible for in order to meet the required delivery. It’s a good idea, at the very beginning of a publication project, to fill in the left column “projected date” of the schedule template. This will allow all parties—writer, editor, designer, photographer, stakeholders responsible for approval/sign-off, printer, and mailer—to have a complete overview of the timeline and of their individual responsibility. The right column “actual date” is used as a benchmark on how well, or not, everyone is adhering to the schedule.
The Print Schedule Template is intended as a general timeline guide. Your project may have different tasks that are more specific to your publication and may require modification of the template.
Your PSC adviser can help you complete this document.
Vendor Performance Report
The Vendor Performance Report is a primary element in the supplier evaluation process. Supplier performance levels will be monitored and evaluated on an ongoing basis, with a formal review biannually.
Upon completion of your project with a Certified Print Vendor, the PSC will send you a Vendor Performance Report. Data collected from the reports will assist us in the evaluation process.
