Membership shall be open to all affiliated with Yale University.

The length of membership shall be one (1) academic year.

Each member shall be entitled to one (1) vote per candidate in a general election or one (1) vote per issue brought forth to the attending members of the organization at the
general meeting in question. In no instance shall proxy voting be allowed.

The SACC-email list for each academic year shall serve as a roster of current
members.

Anyone who meets requirement A as listed above under this article can join SACC by signing the roster at the first general meeting of the academic year or by contacting the current SACC secretary during the academic year.

All members of SACC shall take part in at least one or more committees (to be outlined under Article IV: Structure).

There shall be two (2) Co Coordinators, one (1) secretary, and one (1) chair of each of the following committees: speakers/panelists, publicity, funding, & logistics. These seven (7) officers shall collectively compose the Executive Board.

All officers shall either serve a term of one (1) academic year or shall serve until the goal (i.e., conference) set out at the beginning of the academic year is completed successfully. These officers shall work in conjunction with the rest of the members to make all major decisions.

All officers shall attend executive board meetings, scheduled as needed, and weekly general meetings.

The following committees shall be created once conference planning has begun: Funding Chair/Treasurer, Speakers/Panelists, Publicity, and Logistics.

The committees shall be headed by the officers mandated in Article I, Section A, subsection 1, who will work in conjunction with his/her committee members to complete tasks outlined in Duties (Article IV, Section C, subsections 3,4,5, and 6).

Each committee chair will determine what responsibilities shall be left to his/her respective committees.

Noting that conference planning for a conference in a given academic year shall begin in the preceding academic year(s), both Co-Coordinators shall be selected and approved by the current members. These two (2) positions shall be elected offices, and it shall be up to the current Executive Board to decide election procedures.

a.

Further note that no member of the current Executive Board running for an office for the next year should be directly involved in election
procedure--i.e., counting votes, etc.

b.

The outgoing co-coordinators shall choose two underclassmen members of the organization to call the first meeting and set up an e-mail list in the event of a future conference.

The other offices, as listed above, shall also be voted on by the members of the organization. Elections shall be held two months after the planning of the conference begins, leaving at least one year between elections and the date of the conference. Those interested in vying for a given position shall be required to present the council with a candidacy statement 48 hours prior to elections. Candidates must also address the council for approximately 3-5 minutes on the day of elections, after which they may be subject to questions by the council.

Only an official member of SACC is eligible for nomination for the upcoming year's Executive Board.

In the unlikely case that no member is interested in a specific office, this office may be left open until the following academic year, at which time an election can be held to see if any other students are interested in occupying that office.

If an officer resigns, a vote shall be held amongst the Executive Board deciding whether or not the office needs to be filled for the remainder of the year. If this vote is affirmative that the office must be filled for that academic year, elections / appointments for that office shall be held / made accordingly.

shall together officiate all meetings. Officiating shall include presiding over all meetings--as well as moderating any and all debates that ensue at meetings.

shall set an agenda for each SACC meeting--both general meetings & executive board meetings. This agenda shall be sent out to the SACC and executive board e-mail lists, respectively, 24 hours prior to the actual meeting.

shall consider it their duty to keep all SACC members informed of proceedings & functions.

In the event of a tie in any vote at a general or Executive Board meeting, the Co-Coordinators shall together break the tie. In the event that the Co-Coordinators disagree with each other, they may attempt to come to an agreement between the two of them, or choose to present each view again and then have the group in question--whether it be the attending members of a general meeting or an Executive Board meeting--revote. In the event that the vote remains tied, the two Co-Coordinators shall have no choice but to agree on a method by which to break the vote.

shall have access to SACC bank accounts and have the right to sign checks in the name of SACC.

shall serve as the primary interpreters of the constitution.

shall work in conjunction with all Committee Chairs with all major committee decisions.

shall be official liaisons with the administration and faculty and meet with them regularly.

shall oversee the selection of the next conference's Co-Coordinators and make sure all committee files and information are handed over to the new Co-Coordinators.

shall keep minutes of all SACC meetings--both Executive Board meetings & general board meetings. These minutes shall be accessible to all current SACC members in 2 methods: they shall be e-mailed out within 24 hours of each meeting and they shall be posted upon the Web on a bi-weekly basis. It shall be left up to the Secretary if he/she would like to condense them for this latter purpose.

shall maintain a record of all official members and alumni.

shallmaintain a file of all SACC-related records (i.e. agendas, photographs, e-mails, correspondences, etc.).

shall maintain attendance records at all general meetings.

shall record the results of all formal votes.

shall serve on the Executive Board to take part in the decision-making process.

The chair of the funding committee is indeed the Treasurer, and may be referred to as such. But, due to the fact that funding is such a large component of organizing a conference, the Treasurer shall have a committee under him/her who shall assist him/her in attaining funding.

shall register SACC properly with the proper offices when pertaining to finances (including creating a bank account and registering with the Development Office).

shall keep record of the organization's funds, making fund-raising decisions, collect money at all events, and make financial reports to the Yale administration as necessary.

shall seek and apply for funding within Yale, under the direction and with the assistance of the committee he/she heads. He shall also work to fundraise outside of Yale with alumni and businesses.

shall schedule and officiate weekly / bi-weekly meetings of his / her committee. He/she shall further deliver an update, generally not to exceed 5 minutes, at each weekly general meeting of what has been accomplished by the funding committee lately.

shall have access to SACC bank accounts and have the right to sign checks in the name of SACC.

serve on the Executive Board to take part in the decision-making process.
shall work in conjunction with his/her committee in completing all relevant responsibilities.

shall be in charge of overseeing the organization and coordination of all speakers and panels that are included in each conference.

shall schedule and officiate weekly / bi-weekly meetings of his / her committee. He/she shall further deliver an update, generally not to exceed 5 minutes, at each weekly general meeting of what has been accomplished by the speakers/panels committee lately.

In the first two months of developing each conference the SP chair will work with his/her committee to draft an overview of possible speakers that fit the selected topic/thesis, which shall be submitted to the Co-Coordinators for review and then to be sent out over the SACC list. It is further up to the SP chair to gather input from the other SACC members, and Yale community, as to which speakers are desired.

Within the first three months of planning each new conference, the SP chair should oversee the contacting of the speakers that the committee members have shown the greatest interest in and who best seem to fit the conference theme. This should involve the SP chair developing a form letter to be sent to each possible speaker and selecting point people within the speakers/panels committee who shall be in charge of contacting each speaker.

serve on the Executive Board to take part in the decision-making process.

shall work in conjunction with his/her committee in completing all relevant responsibilities.

shall be in charge of keeping the Yale community, local colleges / universities, and other universities as deemed by this committee, informed of the conference specifics, including but not simply composed of--dates, times of each activity, and descriptions of the backgrounds of speakers, films, etc. The Publicity Chair shall further be in charge of keeping the Yale community aware of significant meetings, such as the first SACC meeting of each year and town hall meetings. This should be achieved via e-mails, posters, banners, etc.

shall oversee the creation of a website with all conference related materials for the general public and speakers/panelists

shall be in charge of co-sponsorships.

shall schedule and officiate weekly / bi-weekly meetings of his / her committee. He/she shall further deliver an update, generally not to exceed 5 minutes, at each weekly general meeting of what has been accomplished by the publicity committee lately.

shall serve on the Executive Board to take part in the decision-making process.

shall work in conjunction with his/her committee in completing all relevant responsibilities

shall coordinate travel and housing of all speakers/panelists in hotels, college guest suites, etc.

shall coordinate housing of all participants from different colleges/universities.

shall coordinate crowd management, food.

shall register rooms with appropriate deans in dean's office.

shall schedule and officiate weekly / bi-weekly meetings of his / her committee. He/she shall further deliver an update, generally not to exceed 5 minutes, at each weekly general meeting of what has been accomplished by the logistics committee lately.

shall serve on the Executive Board to take part in the decision-making process.

shall work in conjunction with his/her committee in completing all relevant responsibilities.

Any officer wishing to resign shall present a formal letter of resignation to the remaining Executive Board stating his/her reason(s) for resignation. The letter shall be read publicly at the next general meeting.

1.