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ID Card FAQs
Q Who is entitled to a Yale
ID card?
A All students,
full-time employees, most associates, fellows, spouses and same sex
domestic partners of students and employees are entitled to Yale ID
cards. Casual/Temporary employees are entitled to ID cards only if
their
supervisors request them through the appropriate process.
Q I am
an incoming student. How do I get my Yale ID card?
A A few months prior to your matriculation at Yale,
you will be asked to submit a photograph for your Yale ID card. Please
go to www.yale.edu/idphotoupload
for additional details regarding photo
requirements and electronic submission. During registration, the
Office of the Registrar of your school will arrange for distribution of
your ID card.
Q I am
an incoming student but did not submit my photo to the ID Center. The
Registrar of my school does not have my ID card. How do I get an ID
card?
A You must obtain an Authorization to Issue ID Card
form from the Registrar of your Yale school. Go to the ID Center with
this form and a picture identification to get your ID card.
Q I am a
new employee. How do I get my ID card?
A Your department must have processed your
information and your records must be in the Human Resources database,
before you can obtain an ID card. Check that your department has done
this. Then go to the Yale ID Center to obtain an ID card.
Q Can my
spouse or same sex domestic partner obtain a Yale ID card, if I am a
Yale employee or student?
A Yes. These are affiliate ID cards. To obtain an
affiliate card, the spouse or same sex domestic partner must bring the
required documentation and identification to the Yale ID Center as
indicated below:
Student Affiliates - Yale College,
Graduate & Professional Schools (except Medical
School*)
1. Photo ID of card recipient and
2. Spouse or same sex domestic partner's Yale ID card or ID number and
3. Authorization to Issue ID Card form (issued by Office of the
Registrar of appropriate Yale school after providing the appropriate
information listed below under marital or civil union status
documentation to the registrar).
Contact
appropriate registrar for further instructions.
*Medical School students - Affiliate ID cards will be issued at Medical
School ID center. Please call (203) 785-4286 for information
regarding documentation.
Employee and Associate Affiliates
1. Photo ID of card recipient and
2. Spouse or same sex domestic partner's Yale ID card or ID number and
3. Document to show either marital or same sex domestic partner status,
see below.
Marital or same sex domestic partner status
documentation
a. Copy of marriage certificate or
town civil union document
b. J2 or other spouse visa, if passport contains both spouses' names or
c. Family Attachment Form issued by
Yale University Office of International Students and Scholars or
d. Letter signed by employee's department chair or director on
departmental letterhead attesting to marital status or
e. Employee's life insurance policy with spouse identified specifically
as spouse
Q What
should I do if my ID card is lost or stolen?
A You should immediately report a lost or stolen ID
card to the Yale University Security Programs Department
(203-785-5555). Replacement cards are available at the ID Center.
During non-business hours, temporary ID cards are available by calling
5-5555 from any campus blue phone
Q Is there a charge for
replacing lost or stolen ID cards?
A Yes. Lost
proximity cards are subject to a replacement charge of $20. All other
cards cost $5 to replace.
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